The clock is ticking for the EU Deforestation Regulation (EUDR). For publishers, this landmark law is far more than a compliance tick-box—it’s a data challenge that reaches deep into your operational systems, particularly your paper supply chain.
We’re hearing the same challenge across the industry: Publishers are wisely adopting specialist compliance platforms like osapiens HUB for EUDR to manage rigorous due diligence, risk assessment, and the mandatory submission of Due Diligence Statements (DDS).
However, the core data for your products—the ISBNs, titles, print runs, and supplier records—lives in your trusted BiblioSuite or similar publishing management software. This creates a critical disconnect.
The Integration Wall
The problem is simple but severe: osapiens and BiblioSuite do not natively speak to each other.
This silence between two critical systems forces compliance teams into a resource-draining, high-risk cycle of manual data handling:
- The Compliance Headache: Compliance data (such as the GPS coordinates of the wood source) collected and validated in osapiens must be manually reconciled with the commercial and product data held in BiblioSuite.
- The Customer Risk: Sharing compliant product information with your customers—who require the DDS reference number to prove their own compliance—is slow, manual, and prone to error.
- The Audit Threat: Duplicated data entry significantly increases the risk of inconsistencies that could lead to fines, product seizure, and reputational damage during a regulatory audit.
This manual bridge is simply not sustainable, especially for organisations that must submit hundreds of DDS reports annually.
The Solution: An Automated Intermediary System
As specialists in publishing technology and web architecture, we are working with publishers to build the missing piece: an Automated Intermediary System designed specifically to facilitate seamless, synchronised EUDR compliance.
This system acts as a secure data channel between your operational data and your compliance requirements:
- Extract & Standardise: It automatically pulls essential product and commercial data (SKUs, purchase orders, supplier IDs) from your BiblioSuite software.
- API-Driven Compliance: It utilises the osapiens API to push and pull the necessary compliance information—marrying your product master data with the verified geo-location and risk data from the osapiens HUB.
- Customer Transparency: It creates a secure, publisher-branded portal that your customers (distributors, retailers) can use to instantly access the validated DDS reference numbers and compliance proofs for the specific books they purchase from you. This turns compliance from a headache into a value-add for your partners.
- Audit Readiness: By automating the data flow, the system ensures a single source of truth, creating a fully auditable and consistent data trail that minimises risk and reduces the overall manual effort involved in compliance preparation.
Make Compliance a Streamlined Process, Not an Ongoing Burden
Your focus should be on publishing, not managing complex, disconnected regulatory data flows. Integrating your core systems now allows you to transform a mandatory regulatory deadline into a moment of genuine supply chain efficiency and transparency.
If your team is currently dedicating significant time to manual data reconciliation between BiblioSuite and osapiens, it may be time to implement a robust, future-proof solution. We understand the specific challenges publishers face in meeting these strict requirements.
If you are navigating the complexities of EUDR data synchronisation, we are here to offer expert guidance and build the tailored system you require, get in touch.
